Are you tired of various Outlook calendars and want to manage them? If your answer is yes, don’t worry. This blog describes the best possible way of how to manage multiple calendars in Outlook by merging them into one. This section describes manual solution and automation solution which is known as the Best PST File Merge Tool for merging Outlook calendars.
Microsoft Outlook is the most popular trending email client application used by both businesses and individuals. Outlook provides features such as sending and receiving email, managing contacts and calendar data. Outlook’s calendar feature helps users save reminders about meeting titles, date, time, places, birthdays, and more. Users can easily create multiple calendar entries in Outlook.
Now, let’s move to the solution how to merge calendars in Outlook 2019, 2016, 2013, 2010, etc.
Manual Solution – How to Manage Multiple Calendars in Outlook by Merging
The manual method to merge Outlook calendars is a two-step process. First, export your Outlook calendar, then import your Outlook calendar.
Step 1. Export MS Outlook Calendar
- Open the Outlook application, click on Calendar
- Click the File tab, and then click Options
- Click Advanced and select Export
- Then click on export to file and click on the next button
- Click the Outlook Data File (.pst) and press the Next button again
- Select the calendar folders to export, mark or unmark the subfolders boxes, and click Next.
- Click the Browse button and select the location where you want to export the calendar folder
- Finally, click the Finish button.
Step 2. Import MS Outlook Calendar
- Go to the File tab and click the Open & Export >> Import/Export
- Choose Import from another program or file, then click Next
- Select Outlook Data File (.pst) and click Next
- Click Browse, select a location to save the exported file, and click OK.
- Then, under Options, select Do not import duplicates and click the Next button.
- Under Choose a folder to import, select the Calendar folder.
- Choose to import the project into the same folder and click the Finish button.
Automated Solution to Merge Outlook Calendars With All Entries
If you feel that the above manual steps are lengthy, then Outlook Data Merge Tool is a great utility to the question how to manage multiple calendars in Outlook. With an easy-to-use interface, all novice users can easily merge multiple PST files into one with all calendar entries. This software does not require an external application to merge calendars in Outlook. All Microsoft Outlook versions are supported, including 2019, 2016, 2013, 2010, 2007, etc. The app has advanced options for removing duplicates when combining. Along with this you can merge Outlook contacts, emails, and other data items with this tool.
The software offers different options which are merge in a new PST, existing PST or in Outlook profile. User can pick any option which meets their needs. One can easily combine all or only selective folder without wasting their much time. You can also combine both ANSI as well as UNICODE type PST with this software.
Key Features Provided by Outlook Data Merge Utility
- This software can be easily installed on all versions of Windows OS (Win 11, 10, 8.1, 8, and 7)
- Provides options for adding files and folders to manage multiple calendars in Outlook
- You can combine multiple archive .pst files of any size without affecting the information
- You can merge password protected PST files without entering the password
- Maintains data integrity of Outlook PST files when merging two Outlook calendars into one
- Support PST of Outlook 2019, 2016, 2013, 2010, and all other previous versions
- Able to combine all items stored in PST files like email messages, contacts, calendars, etc.
- Option to merge and split PST file according to the required size to prevent corruption
Quick Steps – How to Manage Multiple Calendars in Outlook via Merging?
First download the merge software on the Windows PC and then follow the below instructions:
Step 1. Install the software and add PST files which having calendars.
Step 2. Choose the Merge option and hit the Next button.
Step 3. Select folder and choose the merge options as needed.
Step 4. Apply advanced filters and click on Next button to start procedure.
After merging process is complete, you can easily access your calendar data in Outlook application.
The Final Words
If you know the proper way how to manage multiple calendars in Outlook, it’s not difficult. Here, we describe two ways to merge Outlook calendars into one. One is manual and the other is a third-party solution. However, using the Tool will make your tasks faster. There is also a free trial version to check the working performance.