Summary: Learn the best way to convert PST emails to Text format. Read the complete article carefully to know the reliable solution. To understand the issue in a clear manner let us have a quick glance on the user query.
“Hello everyone, I am an Outlook user and using it for a very long time. Thus, I have thousands of emails in my folder. Now, the situation is I want to prevent my inbox folder from getting oversized. Therefore, I want to preserve my emails. And want to convert PST emails to a reliable format like Text. But the problem is I do not know the exact process to convert PST emails to Text format. Actually I need a smart yet reliable solution to export Outlook PST to Text format. Waiting for a favorable response. Thanks!”
From the query, we see that not a single user a lot of users are facing the same issue. Through this blog we will provide the best way to solve the request.
But before directly jumping to the issue let us first know the basics of TEXT file format
A text file is a type of computer file that saves text lines in an electronic format. A computer file system stores text emails as data. Text files are commonly used to store information without any formatting. In the machine world, the text files are not encountered by difficulties like endianness, padding bytes, and discrepancies in the number of bytes.
Another fantastic feature of the text file is that it doesn’t require any metadata to assist the reader. Because of the many technical features of the Text files various customers wish to export Outlook PST to Text file.
Advantages of TXT File Format
A TXT file is a standard document that contains only plain text. It is used to store data in a text file that does not have a specific format. Notepad++, Geany, Microsoft Notepad, EditPad Lite, Atom, Visual Studio Code, DocPad, and many other text editors can easily open the text file. Furthermore, there are numerous advantages to using a text file. The following are a few of them:
1.Several text editing applications make it simple to open and view.
2.Text editors make it simple for users to edit the data.
3.It helps the users to find the important emails.
4.By Double-click you can open an easy-to-read text file.
5.Text files are useful because of their tiny size and adaptability.
In this blog, we’ll show you how to convert PST emails to text format using the best options available. But first see the reasons for this exportation process.
Reasons to Choose Text File Format
- There is no requirement of any specific application to read the Text data. Therefore, the users can easily open the files on any word processor application like MS word, Wordpad, Notepad.
- The TXT file has a smaller file size than the PST emails. This is the biggest reason as there is always a space issue which users face the most while working.
Methods to Convert PST Emails to Text File Format
There are two methods for converting a PST file to Plain Text format.
- Using a Manual Method
- Automated Solution (Expert suggested)
Manual Approach to Export Outlook PST to Text Format
To convert PST to Text, follow the methods listed below.
1.First of all, choose the files you want to export.
2.Then, Navigate to the File menu and choose Save As.
3.Choose the location where you want to save the file.
4.After this, Choose Text Only in the Save as type section.
5.At the end, select the Save option.
The Manual Solution’s Drawbacks
The manual process has a number of drawbacks. The following are a few of them:
- The aforementioned method works well for single emails, but when it comes to mass conversion, users have to drag and drop each mail message individually.
- During the manual process, there is a risk of data loss and information mismatch.
- The manual method is time-consuming and inefficient.
As you can see, the manual solution has a lot of flaws, so don’t worry. We have yet another fantastic method for resolving the desired issue. Let’s have a look at how to convert Outlook to Text file format using smart software.
Automated Solution to Convert PST Emails to Text Format
The manual technique’s limitations have been discussed in the above section. To avoid these, there is an automated PST Export Tool that converts PST files to plain text format.
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The Software is the best option for users. Outlook emails, calendars, journals, contacts, and other items can all be converted to text with this software.
Following are the Steps to Export Outlook PST to Text:
1. Download and install the software, then add the PST file you want to convert.
2. Preview all of the items in the PST file
3. From the Export options, select Text format.
4. Select the folder in which you want to save the Text files and click Export.
The PST Converter Tool’s Features
Some of the most amazing features are included in this software. Here are a few examples:
1.The whole Outlook Mailbox, including contacts, calendars, and other items, can be exported.
2.PST emails can be extract into six different formats: EML/MSG/MBOX/PDF/DOCX/HTML
3.PST files can also be converted to TXT, RTF, VCF, ICS, and MHT formats.
4.It has the ability of Converting password-protected and damaged PST files.
Final Note
The majority of individuals are currently looking for a way to convert PST emails to Text format. Many customers, however, are having trouble uploading Outlook PST emails in text since they can’t locate a reliable way to do so. As a result, we’ve presented an intelligent and quick technique in the article. The tool allows you to export Outlook PST to Text file without causing any errors or data loss.
Note :Furthermore, the user can use the free DEMO version to convert 25 PST emails to TXT format or test the tool’s functionality.